Minutes Regular Town Board Meeting May 9, 2017

TOWN OF WOODRUFF
REGULAR TOWN BOARD MEETING
MINUTES
May 9, 2017

This Regular Town Board Meeting was noticed according to State Statute 19.84. Posted as required by law, news media notified. Board members present were Chairman Michael Timmons, Supervisors Corky Sheppard, Ed Richardson and Barry Seidel, Jr. Shirley Jacoby was excused. Also present were Christine Woynich-Clerk, Road Crew Chief Michael Pockat, Kristine Johnson-Treasurer, Todd Albano, Heidi Fink, Joan Seramur, Thomas & Barbara Thompson, George Zoch, Victor Gee, Matt Godard, Tom Handrick, Steve Timmons, Brian Nerdahl, Michael Fink, David Fink, Brian Jopek. Treasurer candidates: Evelyn J. Schneiderman, Tammy Stella, and Tammy Klein.

Chairman Timmons called the meeting to order at 6:00 p.m. Pledge of Allegiance conducted.

Motion by Sheppard to approve the agenda as presented, seconded by Seidel Jr., all members present voted aye; motion carried.

Motion by Sheppard; seconded by Seidel Jr., to approve the minutes of April 25, 2017 regular Town Board meeting as presented. All board members present voted aye; motion Carried.

WELCOME AND INTRODUCTION OF GUESTS Treasurer Candidates: Evelyn J. Schneiderman, Tammy Stella, and Tammy Klein.

CORRESPONDENCE
Shirley Jacoby is out of town and excused from this meeting.

ITEMS FOR DISCUSSION/POSSIBLE ACTION

1. INTRODUCE/INTERVIEW/APPOINT TREASURER CANDIDATES
Evelyn J. Schneiderman, Tammy Stella, and Tammy Klein were introduced as the candidates. Each candidate presented themselves to the board. Questions and discussion followed. Motion by Sheppard to appoint Evelyn J. Schneiderman as treasurer, seconded by Richardson. Timmons and Seidel Jr. suggested to include that Kristine Johnson be appointed as deputy treasurer in the interim until the signature cards and bonding were completed, seconded by Sheppard. Voice vote to amend the proposed motion, all present members voted aye, motion carried. Voice vote to approve the motion as amended. All present members voted aye; motion carried.

2. FIRE TRUCK UPDATE
Current pricing was not received from the manufacturers. Victor Gee presented two letters to the board referencing reasoning why an aerial truck is needed. Gee requested input from the board on what the Department needs to provide for the board to move forward on choosing a direction. Seidel requested that the current specs and pricing be brought to the next meeting. No action taken.

3. ROAD DEPARTMENT/FIRE DEPARTMENT BUILDING SIDING
Motion by Seidel Jr. to put the removal and replacement of the siding out for bid with bids due by 3:00pm on 6/9/2017 for review at the 6/13/2017 board meeting, seconded by Sheppard, voice vote-all members present voted Aye; motion carried.
4. DOT LAND AGREEMENTS FOR HIGHWAY 51 PROJECT/TOWN PARKING LOTS-2ND AVENUE/HWY 47
Highway 51-Sale to DOT of two easements located on the Mulleady Realty property for $1. Motion by Richardson to authorize sale as presented, seconded by Sheppard, voice vote-all members present voted Aye; motion carried.

2nd Ave-sale to DOT of 0.001 acres of new highway right-of-way for $175.00 and 0.002 acres of temporary limited easement for $33.00, total (rounded) of $250.00. Motion by Sheppard to authorize sale as presented, seconded by Richardson, voice vote-all member present voted Aye; motion carried.

Highway 47-sale to DOT of 0.184 acres of new highway right-of-way for $41, 400.00 and 0.414 acres of temporary limited easement for $8,352.00. This offer totals (rounded) $74,900.00 with the included asphalt allowance of $20,007.00 and landscaping $5,116.00. Motion made by Sheppard to authorize the sale as presented, seconded by Seidel Jr., voice vote, all members present voted Aye; motion carried.

5. LAWN MOWING BIDS-OPEN/REVIEW & POSSIBLY AWARD
Two bids were received. First bid was from Lakeland Landscaping Inc. Bid was for locations 1-7, $370.00 per time. For Evergreen Cemetery $475.00 per time with trimming around headstones and $375.00 per time without headstone trimming. Second bid was from Backcountry Property Services LLC. Bid was for locations 1-7, $280.00 per time. For Evergreen Cemetery $180.00 per time with trimming around headstones and $140.00 per time without headstone trimming. Motion by Seidel Jr. to accept Backcountry Property Services LLC bid as present, seconded by Sheppard, voice vote-all members present voted Aye; motion carried.

6. WINTER STORAGE FOR SWEEPER
Pockat stated that the current storage for the sweeper at Arbor Vitae was not going to be available anymore as Arbor Vitae will be using it for their new ambulance service. Pockat stated that the town used to store the sweeper free of charge in exchange for no charge sweeping services. Pockat stated that Arbor Vitae had previously been charged $695 per year for the sweeping services provided. The sweeper requires a minimum 10x12 door to store. Discussion followed about possible solutions. Will bring back as an agenda item to include other storage needs. No action taken.

7. LAKELAND RETIREMENT FOUNDATION QUARTERLY REPORT AND REQUEST FOR APPROPRIATION
Brian Nerdahl gave his report to the board and provided a balance sheet as of April 19, 2017. Seidel Jr. requested a full financial report to include the expense and income statements. Nerdahl will return with the complete financial statements for the first and second quarter. No action taken.

8. FUTURE AGENDA ITEMS
Storage, fire truck, Lakeland Retirement, salt shed

9. PUBLIC COMMENT RELATED TO ABOVE AGENDA ITEMS
Albano advised the board to consider a discussion about the possible increase in cost for the ambulance service with Arbor Vitae discontinuing their portion of the contract.

10. ADJOURNMENT
Sheppard made a motion to adjourn, seconded by Richardson, voice vote-all members present voted aye; motion carried. Meeting adjourned at 7:27pm.

/s/Christine Woynich
Town Clerk

Approved: 05/23/2017

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